Project Coordinator Job Posting

Join us as a Project Coordinator.

At Topsite, we are a results-driven digital marketing agency that thrives on creativity, strategy, and performance. We specialize in helping businesses grow through data-backed campaigns, eye-catching creative, and measurable outcomes. We’re seeking a Project Coordinator who is looking for a fresh opportunity with a quickly growing company.

Position: Project Coordinator

Employment Type: Full-Time

Details: Hybrid; 32 hours/week (9am-5pm Mon-Thurs, 9am-1pm Fri)

Location: Downtown Guelph, ON

Job Description

As a Project Coordinator at Topsite, your job is to keep everyone organized and aligned, from creative designers and copywriters to strategists and directors. Acting as a central point of coordination, you’ll communicate with clients and team members alike to drive operational excellence across all projects.
 

What You’ll Be Doing

This role is ideal for someone who loves organization, thrives in a dynamic environment, and enjoys working with both creative and strategic minds. You will be responsible for various administrative tasks to aid in the organization and growth of our company.

You will work directly with the company directors to confirm the status of client deliverables, schedule review meetings, and send out daily or weekly status reports. You may attend several team stand-ups or client calls, taking detailed notes and ensuring follow-ups are assigned and tracked. Other responsibilities can include gathering creative assets, updating timelines based on feedback, preparing presentation decks for client review, proofing deliverables for accuracy, and nudging teammates to hit their milestones.
 

What We’re Looking For

Key Responsibilities:

• Coordinate day-to-day activities for marketing projects across multiple clients.
• Assist directors in tracking timelines, budgets, and resource allocation.
• Schedule meetings, prepare agendas, and take detailed notes for internal and client-facing calls.
• Maintain project documentation and status updates using project management tools.
• Communicate effectively with creative, strategy, and technical teams to ensure alignment and timely execution.
• Monitor deliverables to ensure standards are met and revisions are completed on schedule.
• Provide reporting as needed for campaign performance reviews.

 
Skills & Strengths:

• 2+ years of experience in a project coordination or similar role, preferably in a marketing, advertising, or creative agency.
• Strong organizational and time management skills with exceptional attention to detail.
• Excellent verbal and written communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Familiarity with project management tools.
• Experience using Google Workspace, Canva, and/or Adobe Creative Suite is a plus.
• A team player with a solution-oriented mindset.
• Strong leadership skills and the ability to take initiative.

Why Work With Us?

• Join a growing team of passionate marketers and creatives.
• Competitive salary and generous time-off policies.
• 32-hour work weeks with a hybrid work structure.
• Casual and innovative office space. No cubicles here.
• We nurture your personal and professional growth.
• We take pride in cultivating a culture of belonging and an equitable workplace where everyone can thrive.

Who We Are

Topsite is a Guelph-based creative marketing agency. We operate with the vision of helping our clients transform the way they feel about their business. With accounts ranging from veterinary services, to schools, to sport ecommerce, there’s a range of industries we have under our belt. Our bread and butter is clients that are a good fit. That’s it. We work to develop lasting relationships that, in turn, benefit the creative strategy of any project.

Our team members thrive through collaboration, creativity, and critical thinking, with our core values being:

• Do the right thing.
• Leave no stone unturned.
• Be remarkably authentic.
• Take measured risks.
• Invest in yourself.
• Create meaningful connections.

At Topsite, we create meaningful connections with our clients, and our team members are the largest part of our success. Join our team today!

How to Apply

We encourage those who think they would thrive at Topsite to send us their resume and cover letter.

Please note only those selected for an interview will be contacted.